A team has two roles and two ways in. Roles decide who may manage the team; invites decide who joins. Everything here needs a signed-in account, since teams are keyed to your account and invites are matched by your verified email.
Admin and Member
The person who creates a team is its first Admin. Admins can:
- invite people by email,
- turn the shareable invite link on or off,
- change a member's role,
- edit the team name and organisation,
- remove a member or cancel an invite,
- delete the team.
Members can see the team and its member list and work in the shared library, but cannot manage membership.
One rule shapes the whole team: the last remaining Admin cannot be demoted, removed, or leave. If you are the only Admin you will not see a Leave action on your own row. To step away, promote someone else to Admin first, or delete the team. Deleting a team removes all of its member rows.
Inviting by email
Tell them out of band that you have invited them. (Email delivery is not part of this version, so the invite lands in their in-app Invites section rather than their inbox.)
When that person signs in with the same email address, the invite appears in their Explorer Invites section, showing the team name, organisation, and member count. They then choose:
- Accept, which adds them to the team as a Member, or
- Decline, which removes the invite. An Admin can re-invite the same address later.
A pending invite grants no access until it is accepted.
The shareable invite link
As an alternative, an Admin can turn on a shareable invite link. Anyone signed in who opens it can join the team as a Member.
- It is off by default; an Admin generates it deliberately.
- It expires after one week. Regenerating it rotates the link and resets the week.
- An Admin can turn it off at any time from the Invite by link button on the team page.
Opening the link lands on a join page that shows what team you are joining. A signed-in visitor sees Join or Decline; a signed-out visitor is asked to sign in or create an account first, then returns to finish joining.
The invite link is a credential: anyone who has the URL can join while it is active. Turn it off once your team is assembled, and rely on per-email invites for tighter control.
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